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NPTeckz

Free calculator

Estimate the Cost of
Repetitive Work.

Use your own numbers to see how many hours a repetitive task takes across your team each year, and what that time is worth. Currency is whatever you enter in the cost field.

Current annual manual-work cost
20,800
Illustrative hours potentially saved per year
416 of 1,040
Illustrative labour-capacity value
8,320

Illustrative estimate based on your inputs, not a guaranteed result. Freed-up hours are capacity that can be redirected to other work; they are not the same as cash savings, and this tool doesn't assume anyone is replaced.

Discuss Your Workflow

What to count as repetitive work

Pick one task at a time. The most useful estimates come from a task that follows the same steps most days and is done by more than one person.

  • Re-typing data

    Copying details from emails, forms or PDFs into a spreadsheet, CRM or accounting system.

  • Chasing and reminding

    Following up on approvals, payments, documents or replies by phone, email or WhatsApp.

  • Status updates

    Answering "where is my order / request?" and compiling the same weekly report by hand.

  • Checking and reconciling

    Matching invoices to payments or stock counts to records across two systems.

How to use the result

  1. Compare tasks. Run the calculator for two or three tasks; the largest number is usually the best first candidate.
  2. Check what can be automated. Rule-based steps automate well; exceptions and judgement calls stay with people.
  3. Weigh it against the cost of the fix. An automation that costs more to build and maintain than the time it frees is not worth doing. Our ROI calculator shows the same reasoning for a website investment.
  4. Map the workflow. See how we approach this on the business process automation page.

Frequently asked questions

How is the estimate calculated?

Annual hours = people × hours per week each × 52 weeks. Annual cost = annual hours × your cost per hour. The automatable share you enter is applied to those hours to give the hours that could be freed up and their labour value.

Is the result a saving I will see in cash?

No. It is labour capacity: time your team could spend on other work. Cash savings depend on what that time is used for, and on the cost of building and running the automation. The calculator does not assume anyone is replaced.

What share of a task can usually be automated?

It varies widely. Rule-based steps (copying fields, sending reminders, updating another system) automate well; judgement, negotiation and exceptions usually stay with people. If unsure, start with a conservative figure such as 20–40% and refine it after mapping the workflow.

What cost per hour should I use?

A simple approach is monthly salary plus employer costs, divided by working hours in a month. The tool uses whatever currency you enter.

Is anything I enter stored?

No. The calculation runs in your browser and nothing you type is sent to NPTeckz.